Officer Duties and Descriptions

President

  • Conduct monthly business meeting
  • Conduct annual business meeting at convention
  • Submit notes from annual business meeting at convention to membership for approval and send to website chair to post online
  • Submit meeting schedule for the year at March transition meeting
  • Ensure that all board members have access to documents in Google drive
  • Present strategic plan to board in March and/or present at annual conference
  • Select committee chairs as necessary
  • Mediate conflicts and carry out decisions made by the board
  • Facilitate communication between board members, committee chairs and MVMA
  • Organize all incoming information from the board and disseminate to appropriate parties
  • Mentor president elect
  • Assign tasks/duties as necessary
  • Attend one or more annual area CE events during National Veterinary Technician Week (NVTW) as a representative of MAVT
  • Attend MAVT annual convention, assist with volunteer tasks as needed (ex. moderating, booth, registration desk)
  • At the end of two year term become MAVT past president

President Elect – (Elected in odd years)

  • Attend monthly business meetings
  • Conduct monthly business meetings in the absence of the president
  • Work with current board members to become familiar with MAVT policy and procedures
  • Take meeting minutes in the absence of the secretary
  • Assist committees in carrying out tasks
  • Actively participate in education committee to ensure MAVT maintains open communication with all accredited VT programs in the state of MN
  • Attend one or more annual area CE events during National Veterinary Technician Week (NVTW) as a representative of MAVT
  • Procure the Tech of the Year award for presentation at the annual convention
  • Maintain documents in Google drive and update as needed
  • Attend MAVT annual convention, assist with volunteer tasks as needed (ex. moderating, booth, registration desk)
  • At the end of two year term serve as MAVT president

Secretary – (Elected in even years)

  • Two year term
  • Keep typed minutes of all monthly meetings
  • Submit minutes to the board for approval and send to website chair to post online once approved (secretary has 7 days from approval date to submit)
  • Condense approved meeting minutes to highlights for newsletter
  • Keep a file with voting totals from all ballot decisions
  • Retrieve mail from PO Box and disseminate as needed
  • Attend MAVT annual convention, assist with volunteer tasks as needed (ex. moderating, booth, registration desk)

Treasurer – (Elected in odd years)

  • Two year term
  • Keep accurate records of ledger and checkbook
  • Make all deposits and pay bills as needed
  • File all bills, receipts and expense records
  • Submit a monthly report of finances to board and keep available for members as needed
  • Deliver all financial records to accountant to file tax forms by end of fiscal year (May 31st)
  • Work with accountant as needed
  • Have basic knowledge of MAVT website functions
  • Have basic knowledge of quickbooks
  • Attend MAVT annual convention, assist with volunteer tasks as needed (ex. moderating, booth, registration desk)

State Representative – (Elected in even years)

  • Two year term
  • Minnesota representative to NAVTA
  • Oversee all six areas (Minneapolis, St. Paul, Northeast, Northwest, Southeast and Southwest)
  • Provide area representative with a handbook every February during conventionĀ 
  • Assist area representatives in arranging CE events during National Veterinary Technician Week (NVTW)
  • Attend one or more annual area CE events during National Veterinary Technician Week (NVTW) as a representative of MAVT
  • Attend MAVT annual convention, assist with volunteer tasks as needed (ex. moderating, booth, registration desk)